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AGM 2004

Minutes of the 2004 Annual General Meeting of ADSA

Minutes

Annual General Meeting

Victoria University of Wellington, Thursday 1 July 2004

 

  1. Attendance

    2.  

     

  2. Apologies

    3. Richard Fotheringham, Helena Grehan, Julie Holledge, Maryanne Hunter, Jenny Leong, Jacqui Lo.

  3. Minutes of the previous AGM (ACU, Friday 4 July 2003) (included in conference packs)

    4. Secretary to Amend the names of the judges for the Rob Jordan award (item 11.3).

    Motion: That the minutes of the 2003 AGM be accepted.

    Mover: Adrian Kiernander

    Seconder: Bill Dunstone

    Carried

     

  4. Paul Makeham moved a vote of thanks to the Conference organisers: John, David, Bronwyn etc (please refer to front of handbook) and the student helpers under the leadership of Jacqueline Coates.

    5. Passed by Acclamation

  5. President's Report
    • It has been a good year for ADSA
    • Publications by members have been very strong
    • Increase in membership
    • Good to see that some past members have rejoined ADSA
    • ADSA will experience a significant lose of Helen Gilbert and Jim Davis who will be moving to the UK.
    • The ADSA planning day was a success. Some of the issues were:
      • The management of membership which is still linked to the journal subscriptions
      • We would like each renewing member to get a receipt and a membership card.
      • We want to move towards a fixed date for membership (eg 1 January each year)
      • Membership reminder will go out with a form to update the research register.
      • Thinking about ways of members getting together. (eg video-streaming/mini-conferences).
      • Academics have to work in the domains of Teaching, Research, and Community Service. We want to start making our links between our teaching and research stronger. This might include the language of the scholarship of teaching and our pedagogical approaches. This could be a potential conference theme.
    • Paul's e-bulletin has been successful. Most people present at the meeting said that they were receiving the bulletins.
    • Ailsa McPherson's brochures will be made web accessible.
    • Delyse Ryan still maintains the web site.
      • We need to link the ADSA site with the AusStage site.
    • There should be a standard rate for Postgraduates attending a conference (ie no early bird rate)
    • ECR panel is still a feature of the conference.

Motion: That the President's report be accepted.

Mover: Delyse Ryan

Seconder: Ray Goodlass

Carried

  1. Treasurer's Report
    • Thanks was extended to Richard Fotheringham for delivering last year's report.
    • Even though we look healthy, our ADS commitment has increased.
    • It is prosed that we keep the membership fees the same for this year but raise the fees at next year's AGM.
    • At the moment the Student rate means that the whole fee goes to ADS and nothing comes to the organisation.
    • The suggested rise would be
      • Academic: $100
      • Unwaged: $65
    • This is a reasonable increase in comparison to other organisations.

Motion: That the Treasurer's report be accepted.

Mover: Meredith Rogers

Seconder: Peter Eckersall

Carried

 

 

  1. Structure of ADSA Executive
    • The current management system is probably not as effective as it could be.
    • It has been proposed that we change the structure.
    • DISCUSSION:
      • The new portfolio structure might make it difficult for new people to get involved.
      • The new structure was accepted in principle at the moment but we will need to consider exactly what needs to go into the constitution.
      • It would be good to include someone to look after new research areas (eg Performance Studies) as well as areas such as Internationalisation.
      • This proposal would not preclude co-opting special interest people.
      • This would mean that there are 12 people on the Executive.

 

Motion:

That the Structure of the Executive be changed to include positions responsible for portfolios rather than the current general and state-based appointments. The proposed new model:

    • President (responsible for marketing, communications, membership, overseeing prize judges)
    • Vice-President (responsible for research and publications, including the Research Register)
    • Secretary (research register)
    • Treasurer
    • Executive Member, responsible for linkages (CHAUTSI, AusStage, LERN, Drama Australia etc)
    • An ADS representative(s)
    • Postgraduate representative
    • Immediate past President
    • Current conference convenor
    • Next conference convenor
    • 1 Executive Member at large responsible for Regional Matters
    • 1 Executive Member at large

Mover: Adrian Kiernander

Seconder: Delyse Ryan

Carried

 

  1. Election of Office-Bearers for 2004/5
    • President: Paul Makeham
    • Vice-President: Tom Burvill
    • Secretary: Delyse Ryan
    • Treasurer: Joanne Tompkins
    • Executive Member, responsible for linkages: Adrian Kiernander
    • An ADS representative(s): Veronica Kelly
    • Postgraduate representative: Alison Campbell
    • Immediate past President: Geoffrey Milne
    • Current conference convenor: John Downie
    • Next conference convenor: Ray Goodlass
    • 1 Executive Member responsible for Regional Matters: Helena Grehan
    • 1 Executive Member at large: Jonathan Bollen.

 

  1. AusStage Report
    • Presented by Adrian Kiernander in a special conference session.
  1. LERN (Live Event Research Network) - report by Bill Dunstone
    • This has been a large scale development in response to the new ARC National research priority areas.
    • For ARC purposes it has to be an Australian initiative but it can have international aspects.
    • The application for seed funding went in in late 2003.
    • Jules Holledge and Bill Dunstone led the team who put the application together.
    • A special thanks was extended to everyone who contributed.
    • Only 9 applications received seed-funding and we were successful.
    • 11 research cluster managers have met and over summer produced a web-accessible database of current research:

www.flinders.edu.au/lern

    • We have submitted an application for full funding.
    • LERN is looking at what changes are happening in our community.
    • It is based at Flinders University but they do not own it, they just oversee it.
    • It includes 85 researchers from 19 different Australian universities as well as several international universities.
    • We have $1million backing from Universities.
    • Everyone can be involved. If you are interested you should contact Bill Dunstone (e-mail: dunstonw@iinet.net.au
  1. Conferences:

2005 Charles Sturt University, Wagga Wagga (Winter)

    • Conference Organiser is Ray Goodlass
    • The Theme is: Journey to the Interior
    • Dates: 4-7 July 2005
      1. University of Sydney
      2. We are still looking for a conference venue.
  1. Prizes: Rotation of Judges:
    • Philip Parsons Prize for Performance as Research
      • Alison Richards, Mary-Anne Hunter.
    • Marlis Thiersch Prize for a Scholarly Article by a Member
      • Glen dÕCruz, Maryrose Casey, Gay Poole.
    • Rob Jordan Prize for a Book by a Member (awarded every 2 years)
      • Helena Grehan, Mark Radvan, Adrian Kiernander.
    • Veronica Kelly Prize for Best Postgraduate Conference Paper
      • Organised by the Executive. Geoffrey Milne is looking after this year's round.
  1. Publications Report
    • ADS Editorship (Paper tabled by Veronica Kelly - refer to Conference Satchels)
    • Veronica Kelly is the only Editor at the moment.
    • Our deepest appreciation goes to Mary-Ann Hunter as co-editor.
    • It takes at least two years to get a publication out so our planning now is important.
    • Call for expressions of interest regarding taking over ADS. Submissions should be forwarded to Delyse Ryan.

     

    1. CHAUTSI Report
      • Council of Heads of Australian University Theatre Studies Institutions.
      • This is the industrial wing of ADSA
      • Its functions include keeping people from around the world in touch and keeping the profile of theatre high on the government's agenda.
      • It has not been very active at the moment but it hopes to achieve more on the industrial front when funding becomes available. They hope to do some bench-marking on industrial issues in Australian Univeristies.

       

      1. CHASS
        • Council for Humanities, Arts and Social Sciences
        • CHAUTSI, ADSA, LERN, & AusStage are all considered to be members of CHASS.
      1. Postgraduate Report - report by Ben Payne
        • Increasing communication
        • Hoping to create more sense of a postgraduate community
        • Potential publication of postgraduate papers from this conference.

Motion: That the Postgraduate Caucus report be accepted.

Mover: Bill Dunstone

Seconder: Joanne Tompkins

Carried

 

  1. Women's Caucus
    • Will not meet at this conference.

 

  1. GLQ Caucus
    • Will convene at Saturday lunch time.

 

  1. Any Other Business
    • Ben Payne thanked fro his contribution to the Executive as Postgraduate Rep.

 

 

AGM closed at 6:35pm

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