Minutes of the Australasian Association for Theatre, Drama and Performance Studies:
    Annual General Meeting

   Sydney University, Friday 7th July, 2006.

1. Attendance:
Present:  Christine Babinskas, Rustom Bharucha, Jonathan Bollen, Alyson Campbell, Maryrose Casey, Terence Crawford, Glenn D'Cruz, Lesley Delmenico, Rea Dennis, Kim Durban, Paul Dwyer, Peter Eckersall, Russell Fewster, Andrew Filmer, Mike Foster, Laura Ginters, Helena Grehan, Adrian Guthrie, Hilary Halba, Janys Hayes, Rand Hazou, Guy Hooper, Mary Ann Hunter, Jerry Jaffe, Adrian Kiernander, Veronica Kelly, Flloyd Kennedy, Kate Leader, Jacqueline Lo, Alyson Lyssa, Gay McAuley, Ailsa McPherson, Paul Makeham, Jacqueline Martin, Geoffrey Milne, Paul Monaghan, Paul Moore, Ronaldo Morelos, William Peterson, Maggi Phillips, Susan Pilbeam, Gaye Poole, Alison Richards, Robyn Roelandts, Meredith Rogers, Kate Rossmanith, Edwards Scheer, Mark Seton, Yana Taylor, Jack Teiwes, Joanne Tompkins, Lisa Warrington, David Williams.

2. Apologies:
Bill Dunstone, Helen Gilbert, Jules Holledge, Margaret Leask, Glen McGillivray, Peta Tait.

3. Minutes passed (Paul Makeham 1, Geoffrey Milne seconded).

4. President's Report:

* Formal thanks to the Department of Performance Studies for conference organisation.
* Thanks to the University of Sydney for 3 extra postgraduate  prizes this year.
* Formal thanks to Helena Grehan and Delyse Ryan for the executive.
* There is indication of real growth in the discipline of theatre and performance studies.
* ADSA should be professionalising
* Proposal from the Chair that member fees be raised to $90 full, $60 post-grad
    passed by acclamation-
President's Report accepted by acclamation.

5. Treasurer's Report:

* There has been a smooth transition to La Trobe university.
* Membership numbers have increased and this is reflected in revenue.
* There was a surplus from Wagga conference of $1294.04 and currently ADSA has $26,670.05.
* There was some discussion about the move to a term deposit account to improve interest.

Motion: That the Treasurer's Report be accepted.
    Mover: David Williams.
    Seconder: Peter Eckersall.
     Passed

6. Election of Office-Bearers for 2006/7
- By acclamation -
  
      President:       Jonathan Bollen
 Vice President:      Gaye Poole
 Secretary:       Ian Maxwell
 Treasurer:       Meredith Rogers
 Executive Member responsible for linkages:  Adrian Kiernander
 Postgraduate Representative:     Rand Hazou
 Immediate Past President:     Paul Makeham
 Current Conference Convenor:    Peter Eckersall &
      Meredith Rogers
 ADS representative     Geoffrey Milne
 Executive Member responsible for regional matters: Maggi Phillips.
 Executive Members at Large:    Alison Richards
        Glen McGillivray

7. Membership

* Numbers are continuing to increase throughout the conference.
Motion: That we set target membership of 120 full members and 50 postgraduates for 2007:
   Proposer: David Williams
   Seconder: Ed Scheer
    passed

8. Website

* New address:
* The website is still just a beginning- and there are a lot of possibilities, including self-managing database.

9. AUSTAGE

* AusStage submitted a LIEF grant application for 2007 funding.
* There has been substantial expansion in involvement from universities.
* Future plans are to cultivate e-research capacity, have a sustainable data entry model, and to build links with media resources to enhance the database's richness.
* Formal thanks and commendation to Jules Holledge and Jonathan Bollen recorded.

10. Conferences

* There has been expression of interest from Otago University for 2008

11. Post-graduate Report

* There is a strong postgraduate presence at the conference
* The post-grad caucus was a success.
* High standard of post-graduate papers.

12. Prizes and Rotation of Judges
For 2007:
* Marlis Thiersch Prize for a Scholarly Article by a Member
- Gaye Poole (convenor), Peter Eckersall, Laura Ginters
* Philip Parsons Prize for Performance as Research
- Ian Maxwell (convenor), Adrian Guthrie (prize not awarded in 2006)
* Rob Jordan Prize for a Book by a Member
- Adrian Kiernander (convenor), Maryrose Casey, Tom Burvill

* There was extensive discussion about the need to expand the timeline for the Phillip Parsons award to 2 calendar years prior to the year
* There was discussion of the need to overhaul the criteria for ADSA prizes.
* Adrian Kiernander has offered to investigate prize criteria.

Motion: That the criteria for Phillip Parsons prize be extended.
   Proposer: Paul Makeham
   Passed by acclamation.

Motion: That the prize money for each award be increased from $300 to $400
   Proposer: Paul Makeham
   Passed by acclamation.

13. Publications

* ADS has transferred to La Trobe.
* The ADSA membership database is manageable but the ADS database is still problematic - some people have not received journal #48.
* A new administrative officer is starting a new ADS database to avoid any doubling up.
* Issue #49 is currently being typeset, #50 on Puppetry and Visual Theatre is virtually full.
* October 2008 issue will be co-edited by Meredith Rogers and Liz Schaeffer.
* There will be effort to make 2009 publication regional.
* Performance Paradigm: currently has two issues out, and is calling for proposals.
* About Performance: Next issues will be on (2007) site specificity, (2008) still photography and performance and (2009) Playing Politics. 

14. CHAUTSI

* ADSA has to think about being strategic as an organization, and need to commit $880 to join CHASS who have representation at a government level.
 

* Formal thanks again recorded to Ian Maxwell and Performance Studies.

AGM Closed: 5.30 pm.